Privacy Policy
1. Introduction
Below we provide information about the processing of personal data when using
our website impact-festival.earth
our profiles on social media.
Personal data is any data that can be related to a specific natural person, e.g., their name or their IP address.
1.1. Contact details
Responsible according to Art. 4 Para. 7 EU General Data Protection Regulation (GDPR) is:
FinTech Community Frankfurt GmbH – TechQuartier –
Platz der Einheit 2, 60327 Frankfurt am Main
E-Mail: hello@techquartier.com
We are legally represented by Alice Rettig.
Our data protection officer is legitimis GmbH, Ball 1, 51469 Bergisch Gladbach, Germany.
1.2. Scope of data processing, purposes of processing, and legal bases
The scope of the processing of the data, the purposes of processing, and the legal bases are detailed further below. The following are generally considered as legal bases for data processing:
Article 6(1) sentence 1 lit. a GDPR serves as the legal basis for processing activities for which we obtain consent.
Article 6(1) sentence 1 lit. b GDPR is the legal basis insofar as the processing of personal data is necessary for the performance of a contract, e.g. when a visitor to our site purchases a product from us or we perform a service for them. This legal basis also applies to processing that is necessary for pre-contractual measures, such as in inquiries about our products or services.
Article 6(1) sentence 1 lit. c GDPR is applicable when we fulfill a legal obligation by processing personal data, as may be the case in tax law.
Article 6(1) sentence 1 lit. f GDPR serves as the legal basis when we can rely on legitimate interests for the processing of personal data, e.g. for cookies that are necessary for the technical operation of our website.
1.3. Data processing outside the EEA
Insofar as we transmit data to service providers or other third parties outside the EEA, adequacy decisions of the EU Commission under Art. 45 Para. 3 GDPR guarantee the security of the data during transmission, provided that such decisions exist, as is the case for the United Kingdom, Canada, and Israel, for example.
When transferring data to service providers in the USA, the legal basis for data transfer is an adequacy decision of the EU Commission, provided that the service provider is also certified under the EU-US Data Privacy Framework.
In other cases (e.g., where no adequacy decision exists), the legal basis for data transfer is usually, unless we indicate otherwise, standard contractual clauses. These are a set of rules adopted by the EU Commission and part of the contract with the respective third party. According to Art. 46 Para. 2 lit. b GDPR, they ensure the security of data transmission. Many providers have given contractual guarantees that go beyond the standard contractual clauses, which protect the data beyond the standard contractual clauses. For example, these guarantees concern the encryption of data or an obligation for the third party to inform affected individuals when law enforcement agencies want to access data.
1.4. Storage Duration
Unless explicitly stated otherwise in this privacy policy, the data we store will be deleted as soon as they are no longer necessary for their intended purpose and there are no legal retention obligations preventing deletion. If the data is not deleted because it is required for other legally permissible purposes, its processing will be restricted, meaning the data will be blocked and not processed for other purposes. This applies, for example, to data that we must retain for commercial or tax reasons.
1.5. Rights of the Data Subjects
Data subjects have the following rights regarding the personal data concerning them:
Right to access,
Right to rectification or deletion,
Right to restriction of processing,
Right to object to processing,
Right to data portability,
Right to withdraw consent at any time.
Data subjects also have the right to complain to a data protection supervisory authority about the processing of their personal data. The contact details of the
data protection supervisory authorities are available at
https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html .
1.6. Obligation to provide data
Customers, prospective clients, or third parties must provide us, in the context of a business relationship or other relationship, only those personal data that are necessary for the establishment, execution, and termination of the business relationship or for the other relationship, or that we are legally obligated to collect. Without this data, we will usually have to refuse the conclusion of a contract or the provision of a service, or will no longer be able to carry out an existing contract or other relationship.
Mandatory information is marked as such.
1.7. No automated decision-making in individual cases
In order to establish and conduct a business relationship or any other relationship, we generally do not use fully automated decision-making according to Article 22 of the GDPR. Should we use such procedures in individual cases, we will inform you separately about this, provided that it is legally required.
1.8. Contact
When contacting us, for example via email or phone, the data you provide (e.g. names and email addresses) will be stored by us to answer questions. The legal basis for processing is our legitimate interest (Art. 6 Abs. 1 S. 1 lit. f GDPR) in responding to inquiries directed to us. We will delete the data collected in this context once the storage is no longer necessary, or we will restrict processing if legal retention obligations exist.
1.9. Customer Surveys
From time to time, we conduct customer surveys to better understand our customers and their desires. In this process, we collect the data requested. It is our legitimate interest to better understand our customers and their wishes; therefore, the legal basis for the associated data processing is Art. 6 Para. 1 Sentence 1 lit f GDPR. We delete the data when the results of the surveys have been evaluated.
2. Newsletter
Interested parties have the option to subscribe to a free newsletter. We process the data provided during registration solely for the purpose of sending the newsletter. Registration takes place by selecting the appropriate field on our website, by checking the corresponding box in a paper document, or through another clear action, whereby interested parties express their consent to the processing of their data, so that the legal basis is Art. 6 para. 1 sentence 1 lit. a GDPR. The consent can be revoked at any time, e.g., by clicking the corresponding link in the newsletter or by notifying us at the email address provided above. The processing of data until revocation remains lawful even in the event of a revocation.
Based on the consent of the recipients (Art. 6 para. 1 sentence 1 lit. a GDPR), we also measure the open and click rates of our newsletters to understand which content is relevant for our recipients.
We send newsletters using the Brevo tool from the provider Sendinblue GmbH, Köpenicker Str. 126, 10179 Berlin (Privacy Policy: https://de.sendinblue.com/legal/privacypolicy/). The provider processes content, usage, meta/communication data, and contact data in the EU.
3. Data processing on our website
3.1. Note for website visitors from Germany
Our website stores information on the end devices of website visitors (e.g., cookies) or accesses information that is already stored on the end device (e.g., IP addresses). The specifics of what information this entails can be found in the following sections.
This storage and access is based on the following regulations:
As far as this storage or access is absolutely necessary for us to provide the service explicitly requested by website visitors (e.g., to operate a chatbot used by the website visitor or to ensure the IT security of our website), it is based on § 25 Abs. 2 No. 2 TTDSG.
Otherwise, this storage or access is based on the consent of the website visitors (§ 25 Abs. 1 TTDSG).
Subsequent data processing is carried out in accordance with the following sections and based on the provisions of the GDPR.
3.2. Informational Use of the Website
When using the website informatively, meaning when visitors do not transmit information separately to us, we collect the personal data that the browser transmits to our server in order to ensure the stability and security of our website. This is our legitimate interest, so the legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR.
This data includes:
IP address
Date and time of the request
Time zone difference to Greenwich Mean Time (GMT)
Content of the request (specific page)
Access status/HTTP status code
Amount of data transmitted
Website from which the request comes
Browser
Operating system and its interface
Language and version of the browser software.
This data is also stored in log files. They will be deleted when their storage is no longer necessary, at the latest after 14 days.
3.3. Web hosting and provision of the website
Our website hosts Raid Boxes. The provider is Raidboxes GmbH, Hafenstraße 32, 48153 Münster. The provider processes the personal data transmitted via the website, e.g., content, usage, meta/communication data, or contact data, in the EU. Further information can be found in the provider's privacy policy at
https://raidboxes.io/legal/privacy/?idl=65af983298e2f6f7bfa6544e&idv=64a6bc9fdb925862992a44f6&idc=6527c7ce55286f9c64c5b336&PR=GS_discount&ida=65afe6c71c05e777226be612&gad_source=1&gclid=CjwKCAiA_tuuBhAUEiwAvxkgTjRRqphXM3w8tVd4DGLaWAb42otH4KXbXA3sQudwp-tizvKK_yg6aBoCgZoQAvD_BwE
It is our legitimate interest to provide a website, so the legal basis for the described data processing is Art. 6 para. 1 sentence 1 lit. f GDPR.
3.4. Contact form
When contacting us via the contact form on our website, we store the data requested there and the content of the message.
The legal basis for processing is our legitimate interest in answering inquiries directed to us. Therefore, the legal basis for processing is Article 6(1) sentence 1 lit. f GDPR.
We delete the data collected in this context after the storage is no longer necessary or restrict the processing if there are statutory retention obligations.
3.5. Job advertisements
We publish positions that are available in our company on our website, on associated pages of the website, or on third-party websites. The processing of the data provided during the application is carried out to conduct the application process. As far as this is necessary for our decision to establish an employment relationship, the legal basis is Art. 88 Para. 1 GDPR in conjunction with § 26 Para. 1 BDSG. The data required for carrying out the application process has been marked accordingly or we point to it. If applicants do not provide this data, we cannot process the application.
Further data is voluntary and not required for an application. If applicants provide additional information, the basis for their consent is (Art. 6 Para. 1 S. 1 lit. a GDPR).
We ask applicants to refrain from stating political opinions, religious beliefs, and similarly sensitive data in their resume and cover letter. They are not required for an application. If applicants still provide such information, we cannot prevent its processing in the context of processing the resume or cover letter. Their processing is then also based on the consent of the applicants (Art. 9 Para. 2 lit. a GDPR).
Finally, we process the data of the applicants for further application procedures if they have given us their consent. In this case, the legal basis is Art. 6 Para. 1 S. 1 lit. a GDPR.
We pass the applicants' data to the responsible personnel in the HR department, to our service providers in the area of recruiting, and to the other employees involved in the application process.
If we enter into an employment relationship with the applicant after the application process, we will delete the data only after the end of the employment relationship. Otherwise, we will delete the data no later than six months after the rejection of an applicant.
If applicants have given us their consent to use their data for further application procedures, we will delete their data only one year after receiving the application.
3.6. Registration for the event for participants
For the registration for events conducted by us, such as the Impact Festival, the following personal data is processed:
First and last name
Billing address
Email address
The processing of the data is carried out to fulfill the contract concluded with the respective website visitor (Art. 6 para. 1 sentence 1 lit. b GDPR).
The aforementioned data is shared with the following service providers for the purpose of operating ticket sales:
eu, rami.io GmbH, Berthold-Mogel-Straße, 169126 Heidelberg
The legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b GDPR, as it is necessary for the fulfillment of the contract.
3.7. Payment service provider
To process payments, we use payment processors that are themselves data controllers within the meaning of Art. 4 No. 7 GDPR. To the extent that these receive data and payment information entered by us in the ordering process, we fulfill the contract concluded with our customers (Art. 6 para. 1 sentence 1 lit. b GDPR).
These payment service providers are:
Stripe Payments Europe, Ltd., Ireland
3.8. Technically necessary cookies
Our website uses cookies. Cookies are small text files that are stored in the web browser on the device of a visitor to the site. Cookies help to make the service more user-friendly, effective, and secure. As far as these cookies are necessary for the operation of our website or its functions (hereinafter referred to as “Technically Necessary Cookies”), the legal basis for the associated data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. We have a legitimate interest in providing customers and other site visitors with a functional website.
Specifically, we use technically necessary cookies for the following purpose or purposes:
Cookies that carry language settings
3.9. Third-party
3.9.1. Typeform
We use Typeform for surveys and forms. The provider is Typeform S.L., C/ Can Rabia 3-5, 4th floor, 08017 – Barcelona, Spain. The provider processes content data (e.g., inputs in online forms) and meta/communication data (e.g., device information, IP addresses) in the USA.
The legal basis for processing is Art. 6 para. 1 sentence 1 lit. a GDPR. Processing is based on consent. Affected parties may revoke their consent at any time
by contacting us, for example, using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation.
The legal basis for the transfer to a country outside the EEA is standard contractual clauses. The security of the data transferred to the third country (that is, a country outside the EEA) is ensured in accordance with the compliance procedure under Art. 93 para. 2 GDPR issued standard data protection clauses (Art. 46 para. 2 lit. c GDPR), which we have agreed upon with the provider.
The data will be deleted when the purpose of their collection has ceased and no retention obligation is contrary. Further information can be found in the provider's privacy policy at https://admin.typeform.com/to/dwk6gt.
3.9.2. Google Analytics
As far as you have given your consent, Google Analytics 4, a web analytics service of Google LLC, is used on this website. The responsible entity for users in the EU/EEA and Switzerland is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”).
Nature and purpose of processing
Google Analytics uses cookies that allow an analysis of your use of our websites. The information collected through cookies about your use of this website is usually sent to a server of Google in the USA.
3.9.3. Meta Pixel
We use Meta Pixel for analysis. The provider is Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The provider processes usage data (e.g., visited websites, interest in content, access times) in the USA.
The legal basis for processing is Article 6 (1) sentence 1 lit. a GDPR. The processing is based on consents. Affected individuals can revoke their consent at any time by contacting us, for example, using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation.
The legal basis for the transfer to a country outside the EEA is standard contractual clauses. The security of the data transmitted to the third country (meaning a country outside the EEA) is ensured according to the testing procedure established by standard data protection clauses issued under Article 93 (2) GDPR (Article 46 (2) lit. c GDPR), which we have agreed upon with the provider.
The data will be deleted when the purpose of their collection is no longer applicable and there is no retention requirement. Further information can be found in the provider's privacy policy at https://www.facebook.com/policy.php.
3.9.4. profairs
For the registration for events conducted by us, such as the Impact Festival, personal data is processed, which is provided during the registration process. The processing of the data is carried out for the fulfillment of the contract concluded with the respective site visitor (Art. 6 para. 1 sentence 1 lit. b GDPR).
The data mentioned above is passed on to the following service providers for the purpose of operating the exhibition portal for partners, exhibitors, solution providers, and speakers:
Profairs, web://contact GmbH, Waldblumenstraße 48, 75334 Straubenhardt
The legal basis for processing is Art. 6 para. 1 sentence 1 lit. b GDPR, as it is necessary for the fulfillment of the contract.
3.9.5. EventApp
For the registration to events conducted by us, such as the Impact Festival, personal data is processed, which is provided during the registration process. The processing of the data occurs for the fulfillment of the contract concluded with the respective site visitor (Art. 6 para. 1 sentence 1 lit. b GDPR).
The above-mentioned data is passed on to a service provider for the purpose of operating the EventApp for the exhibition portal for partners, exhibitors, solution providers, and speakers. This service provider is currently not yet known by name and will be added here as soon as it is known.
The legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b GDPR, as it is necessary for the fulfillment of the contract.
4. Data processing on social media platforms
We are represented in social media networks to present our organization and our services there. The operators of these networks regularly process data of their users for advertising purposes. Among other things, they create user profiles based on their online behavior, which are used, for example, to display advertisements on the pages of the networks and also elsewhere on the internet that correspond to the interests of the users. To do this, the operators of the networks store information about usage behavior in cookies on the users' computers. It is also not excluded that the operators combine this information with other data.
Users receive further information and indications on how to object to the processing by the site operators in the privacy policies of the respective operators listed below. It may also be the case that the operators or their servers are located in non-EU countries, so that they process data there. This can pose risks for users, e.g., because the enforcement of their rights is made more difficult or government authorities gain access to the data.
When users of the networks contact us via our profiles, we process the data provided to us to answer the inquiries. This constitutes our legitimate interest, so that the legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR.
4.1. LinkedIn
We maintain a profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. The privacy policy can be accessed here: https://www.linkedin.com/legal/privacy-policy?_l=en. An option to object to the processing of data is available through the advertising settings: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
5. Transfer of personal data to third parties
5.1 General
As part of the event, we collect and process personal data of the participants. This data may be shared with selected partners, exhibitors, and service providers connected to the event. The sharing occurs solely for the purposes of
event organization, implementation, and follow-up as well as to provide relevant information and offers from partners, exhibitors, and third parties. By registering for the event, you consent to this data sharing.
5.2 Lead Scanning
The transfer of personal data to third parties occurs when this is part of our service provision. A transfer takes place, for example, when scanning entry tickets (regardless of their form) and issuer badges (hereinafter collectively referred to as "badges"). The badges can be scanned by both exhibitors and other third parties (e.g., organizers of special formats). This is under the condition that the visitor, the exhibitor, the press representative allows the scanning of the barcode contained on their badge. Thus, the aforementioned groups independently decide on the transfer of their personal data. The information contained on the badges, which was provided during registration, can be read and stored for the purposes of the exhibitor or other third parties when the badge is presented. Should the FinTech Community Frankfurt GmbH forward your personal data to third parties in the context of scanning badges, you will be explicitly informed about it. In such cases, the data protection information of the third party applies under their own responsibility.
6. Amendments to this privacy policy
We reserve the right to change this privacy policy with effect for the future. A current version is available here.
7. Questions and Comments
For questions or comments regarding this privacy policy, we are happy to assist you using the contact details provided above. Frankfurt GmbH will forward your personal data to third parties as part of the scanning of badges, and you will be explicitly informed about this. In such cases, the privacy information of the third party applies under their own responsibility.